PMO Director - Head PM for Large-Scale Mainframe Project

Ahead Group
Depends on experience
Tokyo, Japan

Posted 2023-Jan-24

Job Description

    Job Description

    - Develop, implement and govern program management standards, dashboards, templates, and metrics
    - Build and manage a PMO team that focuses on delivery & execution within schedule and budget
    - Manage the program baseline scope, schedule, cost and implement strong controls to manage change to baseline
    - Establish the PMO organization structure, hire and manage program staffing requirements to meet program objectives
    - Coordinate with Program Managers, PMs, Business Analysts, Developers, Testers, Business Users to generate high-quality program deliverables
    - Provide Executive Leadership team with regular progress updates and information needed for assessment and decision making
    - Interact with Senior Management team frequently to communicate program risks, issues and drive mitigation actions to resolve those risks and issues in a timely manner
    - Strong analytical ability to identify potential risks or issues across the program team and facilitate early mitigation of such issues
    - Strong attention to detail skills with respect to program financials, budgeting and cost management
    - Coach and mentor project managers for the delivery of their projects on time, within scope and budget, and share knowledge of best practices
    - Independently assess any complex situation and provide direction and recommendation to the program team for efficient delivery
    - Interact with multiple internal and external stakeholders to complete the necessary review and approval required for timely completion of program deliverables

    Role Summary

    - Responsible for establishing the program management processes including governance, monitoring, communication, quality controls and reporting for a large program
    - Responsible for establishing the PMO team and creating a Center of Excellence in alignment with PMI guidelines, company standards and other industry best practices
    - Excellent people management and leadership skills to communicate with Executive Management to provide progress updates
    - Responsible for setting high standards, maintaining integrity and transparency across all the program management areas
    - Responsible for running the Steering Committee and other Governance forums to provide updates to Executive Management
    - Responsible for enabling compliance with standard program processes, tools (Plan view, Archer), policies and standards
    - Contribute to improvement and strengthening of program delivery standards and processes

Job Requirement

    Experience (must have)

    - 10 or more years experience managing large business critical projects end to end
    - Experience managing a large-scale mainframe migration project.
    - Past experience leading the PMO or Governance for large projects with strong leadership in strategy, implementation and delegation
    - 5 or more years in the insurance industry (Life preferred)
    - Past experience specifically managing large scale cross-functional teams, offshore delivery vendors
    - Past experience working in both Waterfall and Agile delivery environment in the insurance industry
    - Experience in delivering projects under a regulatory environment in the financial services industry

    Skills & Competencies (must have)

    - Demonstrate excellent leadership, diplomatic and motivational skills to lead cross-functional teams and coach/advise peers and staff
    - Demonstrate leadership qualities to establish and manage a high-performance team
    - Motivated and self driven to build relationships at the Executive levels within both IS and Business teams
    - Strong planning and organization skills with the ability to adapt to changes or unforeseen circumstances + ability to manage budgets and resource capacity
    - Strong analytical and problem-solving skills, particularly on challenging, complex and difficult issues to develop solutions
    - Strong team building and motivational skills to resolve conflicts and focus on the delivery outcome
    - Experienced in hiring and building effective project teams
    - Excellent communication skills (verbal, written, presentation)
    - Excellent time management skills, goal setting and follow-up
    - Good Budget, Cost and Financial management skills
    - Thorough understanding of insurance products and insurance operations
    - Team player, self-motivated, confident and results-driven
    - Proficient in project management tools, templates and project life cycle

    Other qualifications

    - Master's degree in business administration or related field preferred
    - Bachelor's degree or certificate in computer science, software engineering required
    - Project Management certification strongly preferred (PMP, Prince2)
    - Understanding of Agile & DevOps practices as applied to project management

Language Ability

  • English : Fluent (TOEIC 865-)
  • Japanese : Business Level(JLPT Level 2 or N2)

Job Summary

Employment Company

Ahead Group

Job Type

IT (Mainframe) - Project Manager

Executive - Other

IT (Other) - Project Manager

Industry

Insurance

Salary

Depends on experience

Other Salary Description

Social Insurance
Commuting/ Transportation Allowance

Location

Asia Japan Tokyo

Holidays

Five-Day Workweek
Paid Holidays
Paid Holidays
Summer Holidays
Winter Holidays

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